Peace Corps Togo Internship Program
November 2019 – January 2020
The Peace Corps Togo internship program offers a unique opportunity to learn more about the operations of Peace Corps, while gaining valuable experience in an organization. Interns at Peace Corps Togo will have real responsibility and real work for a duration of three months. This internship period may be renewed for an additional three months (for a maximum of six months) depending upon need and performance of the intern.
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Eligible candidates will be technical school or university students in excellent standing preparing to enter their final year or to graduate in 2020. Candidates will be selected based on the final recruitment interview results. The internships will be unpaid; however, interns will receive a stipend of 20,000 cfa a month as a contribution toward the cost of transportation. Interested candidates should follow the application instructions below.
Open to: All interested end-of study students
Position: Internship
Opening date: August 20, 2019
Closing date: September 9, 2019
Duration: Initially, 3 months (beginning in November 2019)
All intern applicants should submit the following documents to [email protected], no later than September 9, 2019.
– Cover letter with desired field of internship (see below)
– Curriculum Vitae
– Valid police record (casier judiciaire datant de moins de trois mois)
– Copies of diploma(s).
NB: Failure to submit all the required documents will result in an incomplete application.
Minimum qualifications for all positions include:
Near to completion of a relevant course of studies (BAC +3)
Ability to communicate in French and English, both written and spoken
Ability to manage varied activities in a fast-paced work environment
Excellent interpersonal skills with the ability to work in a multicultural environment
Excellent computer skills (Microsoft Office)
Please find below the available internships as well as specific selection criteria and general responsibilities for the positions. Please indicate which position(s) you are most interested in when you submit your application. If there are more than one, please rank them in order of interest.
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1- General Services Intern – (Maintenance and Motor pool Management)
Under the supervision of the General Services Assistant, the GSA intern will be responsible for the re-organization and preparation of an inventory of the garage and warehouse; assist GSA with vehicle and residential maintenance and repair; and other duties as requested.
Specific Qualifications:
Nearing completion of a degree at a Technical School or University. Training and experience in the mechanics, electricity, plumbing or engineering is required.
2- Human Resources (HR) Intern
Under the supervision of the Human Resources Specialist, the HR intern performs a variety of basic personnel related clerical duties, maintaining employment records, and basic functions relative to customer service in the HR department. He/she handles office duties such as recording applications and assisting in recruitments, drafting letters, forwarding mails, answering phones, filing reports and managing staff timesheets, as well as performing other duties as requested.
Specific Qualifications:
Nearing completion of a degree in any discipline, preferably with coursework in human resources.
3- Financial Intern
Under the supervision of the Deputy Director of Management and Operations, the Financial intern will help with: budget preparation; photocopies/scanning; DHL package preparation; Filing; contracts preparation/reviewing; Arithmetic calculation of various receipts/vouchers; Determination of proper fiscal coding; Bill of Collection file reorganization; and other duties as requested.
Specific Qualifications:
Nearing completion of a university degree in Finance, Accounting, Business management, Economics.
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4- Information Technology (IT) Intern
Under the supervision of the IT Specialist, the IT intern will be tasked to do the following:
Network and Systems Verification: perform a daily check of communication networks and report findings to the IT Specialist for appropriate follow up action. Remedy telephone and Fax line problems, including the office GSM gateways; Wi-Fi installations; Internet connections.
Information management: IT inventory: help complete asset movement forms for IT devices to make sure that the inventory is up to date and well documented; filing of IT records in accordance with Peace Corps standards; contact list updates; conduct smart phone training and/or troubleshooting; backups; finding duplicate files on the shared drive; keeping SharePoint up-to-date.
Customer Technical Support: IT logistics: setup IT devices as needed (printers, projectors, conference room appliances); Respond promptly to users’ call and provide tier 1 technical support, and other duties as requested.
Specific Qualifications:
Nearing completion of a degree at a Technical School or University in Computer Science (Network Administration or Programming).
5- Programming and Training T Intern
Under the supervision of the Programming and Training Assistant, the P&T Intern will: transfer of all the site history files into filing cabinets; create and file a “parent folder”; organize existing site files; arrange the files chronologically.
Organize alphabetically each Volunteer file in the corresponding “parent folder”; maintain a filing system of all Staff and Administration records, maintain a filing system of all Administration materials, records and correspondence; and other duties as requested.
Specific Qualifications:
Education in a Technical School or University level in Administration or project management related subject.
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6- Volunteer Liaison Intern
Under the supervision of the Volunteer Liaison officer, the VL intern will be responsible for:
Filing volunteer payment details, statement of earnings, VESI and VICA reports; assisting the volunteer liaison with volunteer queries by reviewing applicable rules and regulations from the PC Togo volunteer handbook; assisting with verifications related to volunteer vacation requests and official travel; assisting with flight reservations for official travel (medevac, termination, completion of service); drafting travel authorizations with the guidance of volunteer liaison and submit for signatures; relay leave approvals and request for additional information to volunteers; and other duties as requested.
Specific Qualifications:
Education in a Technical School or University level in Administration or related subject.
7- Safety and Security
Under the supervision of the safety and Security Manager (SSM), the intern will be responsible for:
Ranking and archiving by Region and Program (EGE, CHAMP, EAFS) information on old and new Peace Corps sites: this information will include, among others, the work that has been done in the regions and the challenges faced by the volunteers in their successions in the region; setting up a search guide for information in the archives and training the programming staff on this guide; developing on the office share, a spreadsheet that gives the content of the history files sites with indication to find them in the cabins where the information is stored; working with the SSC to include flagship security information for each region in the history files site and then including them in the spreadsheet on the office share; assist the SSM in centralizing information on volunteers’ whereabouts to produce details of volunteer movements inside and outside the country every Monday; and other duties as requested.
Specific Qualifications:
Education in a Technical School or University level in Administration, Business Management or related subject.
8- Executive Assistant Intern
Under the supervision of the Executive Assistant, the intern is responsible for:
Preparing Ecobank letters for Cashier; preparing Togocel, Togotelecom, Café Informatique letters for IT; preparing other administrative official letters (visa and passport, letters for APCDs); follow documents signature by CD and dispatch to staff; follow IRC books request and return by PCVs; helping with VIN development; administrative swearing preparation: PST letters; Swearing in invitees list, envelops and cards; helping with grant folders filing and updating grant boards; taking note at senior staff meeting and write minutes; taking note at P&T meeting and write minutes; receiving calls in the receptionist’s absence; helping with this year’s PCV survey; sending fax messages when requested to do so; and other duties as requested.
Specific Qualifications:
Education in a Technical School or University level in Administration, Business Management or related subject.
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9- Medical Unit Intern
The Medical Unit Intern works performs administrative duties under the supervision of the Medical Secretary and is responsible for:
Assisting with scanning document; working on the non-inventory data base; renaming of documents; help with medicament receiving and checking; reorganizing and arranging medicine in a good order in the Pharmacy; assisting with medical inventory preparation and files; assisting with various document filing; receiving and directing calls as necessary as possible; preparing correspondences; scanning and making photocopies; and other duties as requested.
Specific Qualifications:
Education in a Technical School or University level in Administration, Business Management or related subject.
